Name: Connecting our Community Through Technology at HackerEarth
Start: 2021-01-23T06:00:00
End: 2021-02-16T02:00:00
Location: HackerEarth

City of Maple Ridge - Connecting our Community Through Technology

Official Hackathon Rules and Regulations

Introduction: These are the official rules and regulations for the City of Maple Ridge Connecting our Community through Technology Hackathon (the “Hackathon””). The Hackathon is being conducted by HackerEarth Inc., a company incorporated in the state of Delaware, USA (‘HackerEarth’), on behalf of the City of Maple Ridge, British Columbia, Canada (the ‘Hackathon Organizer’). The Hackathon is being conducted in conjunction with the 2021 ICF Smart21 Conference: From Surviving to Thriving using the ICF Method. The Hackathon is void to the extent prohibited or restricted by law.
Acceptance: Your registration and participation in the Hackathon constitute your acceptance of these rules and regulations (the “Hackathon Rules”). All issues concerning the construction, validity, interpretation and enforcement of the Hackathon Rules shall be governed and construed in accordance with the laws of the Province of British Columbia, and any dispute arising in connection with the Hackathon shall be subject to the exclusive jurisdiction of the courts of British Columbia.
Participation Requirements: In order to participate in the Hackathon you must:
1. Register for the Hackathon with HackerEarth, through the Hackathon Website: Connecting our Community with Technology.
2. Read and provide your consent to HackerEarth’s HackerEarth Terms of Service and HackerEarth Privacy Policy.
3. Consent to the Hackathon Organizer’s collection of your personal information, as described in the section 6 of these Hackathon Rules.

Definitions: In these Hackathon Rules:
1. Data and Resources: means the data, datasets, or any other resources that are provided to the Participants to use during the Hackathon;
2. HackerEarth Terms of Service: means the rules that each Participant must follow while using HackerEarth’s website and services, as set out in the HackerEarth Terms of Service;
3. Participant: means an individual who has registered for the Hackathon, including the individual members of a Team that participates in the Hackathon;
4. Hackathon Platform: means the portal on the Hackathon Website for a Participant’s receipt of Data and Resources, and participation in the Hackathon’
5. Hackathon Website: means the website maintained and managed by HackerEarth through which Participants may register for and participate in the Hackathon: Connecting our Community with Technology;
6. HackerEarth Privacy Policy: means the legal document that describes how HackerEarth gathers and manages Participant data - HackerEarth Privacy Policy.
7. Intellectual Property means:
  - literary works, artistic works, musical works, dramatic works, computer software or programs, and any combination of the same capable of protection under copyright law, whether in print or electronic format;
  - proto-type designs of physical objects capable of protection under design law;
  - an underlying idea in a Submission that provides a solution to a problem, whether the solution is capable of protection under patent law or is an “obvious” combination of prior art and know-how.
8. Submission: means an application, idea, solution, hack, idea or product submitted by a Participant in response to the problem statement of the Hackathon
9. Team: means a group of Participants who participate collectively in the Hackathon.
10. Winning Idea: means a Submission that is selected by the Hackathon Organizer as a winner of the Hackathon, through the judging process described in section 18 of these Hackathon Rules.

Intellectual Property: In consideration for the privilege of competing for prizes and recognition in the Hackathon, each Participant acknowledges and agrees that the Participant’s Submission (whether submitted as an individual or as part of a Team) and all Intellectual Property associated with the Submission becomes the property of the Hackathon Organizer upon submission, subject to the following:
1. Release and Reversion: The Hackathon Organizer acknowledges and agrees that should a Participant’s Submission be eliminated from consideration during one of the judging rounds, the Hackathon Organizer shall release any interest in the Submission and all Intellectual Property associated with the Submission shall revert to the Participant.
2. Public Disclosure: The right to some types of Intellectual Property could be lost if a Submission is publicly disclosed before Intellectual Property filings have been completed. Each Participant acknowledges and agrees not to disclose the content of their Submission while it is under consideration by the Hackathon Organizer. Disclosure of the content of the Winning Ideas will be made, at the absolute discretion of the Hackathon Organizer, only once appropriate Intellectual Property filings have been completed to the satisfaction of the Hackathon Organizer.
3. Intellectual Property Filings: Should a Participant’s Submission be declared a Winning Idea, that Participant agrees to execute whatever documents may reasonably be required by legal counsel for the Hackathon Organizer in order to:
  - give effect to the Participant’s transfer to the Hackathon Organizer of all the rights, title, and interest in the Winning Idea, and all Intellectual Property thereto; and
  - complete Intellectual Property filings.
4. Each Participant represents to the Hackathon Organizer that no part of the Participant’s Submission consists of any third party Intellectual Property, and that the Participant’s Submission is free from any encumbrances, charges, liens or restrictions and does not necessitate the obtaining of a licence, consent, or approval from any other person or body corporate. Each Participant also represents that their participation in the Hackathon is outside their working hours, their Submission has been created outside their working hours, and they are not bound by any contract or agreement which transfers the right of the Submission to their employer or any other person or entity.

Collection of Personal Information: For the purpose of this section of the Hackathon Rules, “personal information” means recorded information about an identifiable individual other than “contact information”, and “contact information” means information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email or business fax number of the individual.
1. By registering for and participating in the Hackathon, you consent to HackerEarth’s collection, use and storage of your personal information in the Republic of Singapore, on behalf of the Hackathon Organizer, and to the Hackathon Organizer’s access to your personal information from outside of Canada. Personal information collected by HackerEarth on behalf of the Hackathon Organizer may include but is not necessarily limited to the following:
  - Participant name
  - Email address
  - Display name
  - User profile URL
  - Personal information submitted by a Participant when registering for the Hackathon
  - Any personal information about a Participant that is contained in that Participant’s Submission
2. Your personal information is collected for the purposes of organizing and conducting the Hackathon. The Hackathon Organizer has the legal authority to collect your personal information because the information relates directly to the Hackathon Organizer’s activities in developing smart technologies that will assist its residents and businesses.
3. By participating in the Hackathon, you also consent to the use of your personal information by HackerEarth and the Hackathon Organizer for the purpose of announcing the Winning Idea.
4. If you have any questions about the HackerEarth’s collection of your personal information, or the HackerEarth Privacy Policy, you may contact:

HackerEarth Support Team

Email: support@hackerearth.com

Address: 550 Bryant Street, 2K Suite, San Francisco, California - 94107

If you have any questions about the Hackathon Organizer’s policies concerning collection and use of personal information, you may contact:

Karen Stewart, CIO
City of Maple Ridge
Email: kstewart@MapleRidge.ca

Eligibility: The Hackathon is open to all individuals who are:
1. above the age of 18 (eighteen) years of age at the time of registration; or
2. if the age of majority within their jurisdiction of residence is greater than 18 years of age, are over the applicable age of majority.

Employees of HackerEarth Inc. and their respective affiliates, subsidiaries, contractors, interns, agents, judges, relatives of HackerEarth’s employees, and advertising and promotion agencies may participate in the Hackathon but will not be eligible to win prizes. Participation may be subject to the rules and regulations applicable within a Participant’s home jurisdiction and each Participant is responsible for verifying that such rules and regulations allow their participation – see section 22, below.

Dates and Deadlines:

Phase 1: Ideation: December 31 to January 18: Participants submit ideas to a panel of judges, top ideas are shortlisted to advance to the next stage in the completion. Top Ideas will move on to the Prototype Development phase.
Phase 2: Prototype Development: January 18 to February 21: Prototypes are developed for the final ideas. The City will select the top 5 on February 16, 2021.
Phase 3: Finalist Presentations: February 21 to 23: Finalists present their prototypes at the 2021 Intelligent Community Forum and winners are selected by the judging panel.
Phase 4: Date TBD: Winning prototypes are deployed for use.

The Hackathon deadlines are subject to change and additional deadlines may be introduced during the Hackathon. Any additional or altered deadlines, not already described in these Hackathon Rules, will be updated on the Hackathon Website for each Participant’s information and each Participant will be bound by such changes. Each Participant must monitor the Hackathon Website regularly to obtain information about new or updated deadlines. Neither HackerEarth nor the Hackathon Organizer is responsible for any Participant's failure to do so.

Single Account Only: Participants may only participate using a single, unique HackerEarth account registered through the Hackathon Website. Participating in the Hackathon using more than one HackerEarth account is a breach of these Hackathon Rules, and the Hackathon Organizer reserves the right to disqualify any Participant or Team that breaches these rules.

Teams: A Participant may either participate in their individual capacity or collaborate with more than one Participant to form a team. Each Team member must be a single individual with a single, active HackerEarth account. Each Team member must register individually for the Hackathon before joining a Team. Teams may not exceed the maximum team size specified by the Hackathon Organizer. For more information about joining a Team, refer to online Hackathon FAQ #5 on the Hackathon Website.

Team Size: For the purpose of the Hackathon, the Hackathon Organizer has determined that the maximum number of Participants in a Team will be limited to 4 (four) individual Participants. If a Team has more than 4 Participants, it will be disqualified by the Hackathon Organizer.

Submissions: Participants are required to make their Submissions through the Hackathon Platform. Submissions may include ideas, prototypes, and applications. All Submissions must be original and unique. All Submissions must be made on or before the applicable deadline and must meet all the guidelines defined for this purpose. Since the Hackathon is being conducted in multiple phases, the part of the Submission relevant to each phase must be submitted on or before the end of each phase, and in the format specified on the Hackathon Website.

Ethics and Code of Conduct: Participating in a Hackathon using multiple HackerEarth accounts is a violation of the Hackathon Rules and will result in the disqualification of the Team and/or the Participant by the Hackathon Organizer. If disqualified, a Participant’s access to the HackerEarth Community may be terminated by HackerEarth. You are not allowed to share your Submission, code, or data with anybody who does not belong to your Team.

Data and Resources: The relevant data and resources to be used in preparing Submissions will be provided to the Participants, either by HackerEarth or by the Hackathon Organizer, and may include but is not limited to:

Rules for Using Data and Resources: When preparing Submissions, Participants may only use the Data and Resources provided by HackerEarth or by the Hackathon Organizer. Such Data and Resources may be used by a Participant solely for the purpose of the Hackathon and for the duration of the Hackathon only.
1. Each Participant may use the Data and Resources as follows:
  - Access, read, learn, analyze, and modify the Data and Resources but only on the Hackathon Platform and not when offline
  - Create submission(s), prototypes, and models
  - Discuss the Data and Resources on the Hackathon Website in forum discussions
2. Participants are prohibited from doing the following:
  - Copying, storing, or archiving the Data and Resources
  - Using the Data and Resources for any purpose other than participating in Hackathon
  - Repackaging and selling the Data and Resources
  - Downloading the Data and Resources in bulk
  - Exploiting the Data and Resources in a manner that is unethical and against the spirit of hackathons
3. Each Participant agrees that participating in the Hackathon does not grant him or her any right of ownership (expressly, by implication, estoppel, or otherwise) to the Data and Resources. No licence to use the Data and Resources is granted to any Participant except for the limited purpose of the Hackathon, to the extent necessary for participation in the Hackathon, and for the duration of the Hackathon. Each Participant will use suitable measures to prevent unauthorized persons from gaining access, transmitting, duplicating, publishing, and distributing the Data and Resources.
4. Each Participant also agrees to notify HackerEarth in the event of any possible unauthorized transmission or access to the Data and Resources and agrees to work with HackerEarth and/or the Hackathon Organizer to remedy any unauthorized transmission/access.
Information Sharing: A Participant may not share any information that is developed using the Data and Resources except as part of their Submission, or for the purpose of developing a Submission with their Team members. This includes any source code, presentations, documents etc. Sharing any such information in breach of these Hackathon rules will result in disqualification.
Open Source Code: A Submission will not be eligible for consideration if it is developed using code that contains open source code or is based on software that has an open source license. This limitation does not apply to code that
1. Is part of an open source initiative approved license. For more information, see http://opensource.org/
2. Possesses an open source license that allows it to be used for commercial use
Judging of Submissions: Each Participant understands and acknowledges that the main objective of the Hackathon is to crowdsource ideas and solutions to a problem statement. By agreeing to participate in this Hackathon, each Participant agrees to subject their Submission to evaluation by the Hackathon Organizer, based on predefined Theme criteria, which are available on the Hackathon Website.
1. The Hackathon Organizer may in its sole discretion judge and eliminate Submissions from consideration during one or more phases of the Hackathon as follows:
  - At Phase 1, up to 40 Submissions may be selected for advance to the next phase;
  - At Phase 2, up to 15 Submissions may be selected for advance to the final phase;
  - At Phase 3, up to 3 Submissions that in the sole discretion of the Hackathon Organizer best fulfill all the predefined criteria may be determined as the Winning Ideas, and subject to the Hackathon Organizer being satisfied that all Hackathon Rules have been complied with, the Participants who submitted the Winning Ideas will be rewarded with the cash prize set out in the Hackathon Rules.
2. The decision at any phase of the Hackathon as to whether a Submission fulfills the predefined Theme criteria, and should advance to the next phase, or should be eliminated, rests solely with the Hackathon Organizer.
3. The decision as to which of the Submissions best fulfills all the predefined Theme criteria and should be declared a Winning Idea will be decided solely by the Hackathon Organizer and this decision will be final and binding on the Participants.
Prizes: The Participant or Team whose submission is declared a Winning Idea hackathon will be rewarded as follows:
1. <TBD> Still working on obtaining prizes – Currently we have $500 Visa Gift Cards, sponsored by Esri Canada.
2. Any cash prizes will be disbursed to a Participant’s bank account as provided to HackerEarth for this purpose. All prize money will be subject to the applicable rate of tax or withholding tax, which will be deducted at source.
3. Note: HackerEarth will communicate with the winning Participants or Teams directly in order to obtain the information necessary to facilitate the disbursement of prize money. Cash prizes will be distributed equally among all the Participants who are a part of the Team.
Winner’s Obligations: The Hackathon Organizer reserves the right to disqualify any Submission that is not in compliance with the Hackathon Rules. In order to receive a cash prize, the Hackathon Organizer may require a Participant or Team to resolve any issues that are identified concerning a Submission including but not limited to the resolution of any licensing conflicts, fulfillment of all requirements for relevant software licences, and removal of anything that violates software restrictions, and such obligations will survive the completion of the Hackathon. Each Participant that accepts a cash prize agrees to the use of their name, address, likeness, and/or prize information by HackerEarth and the Hackathon Organizer for promotional purposes through any medium without any additional compensation.
Disqualification: A winning Participant or Team may be disqualified for breaching any of the Hackathon Rules. Additional criteria for disqualification include:
1. Any documentation required by the Hackathon Organizer is not submitted within 14 (fourteen) days of receipt of any request to provide documentation
2. Prize notification letter/email or prize is returned because it cannot be delivered
3. Participant or a member of the winning Team is disqualified for any reason
Warranties and Obligations: Each Participant must adhere to the following Terms and Conditions as a condition of registering for and participating in the Hackathon:
1. Your account details must be complete and accurate
2. If any information given by a Participant during registration is incomplete or inaccurate, then:
  - That Participant’s registration may be rejected or terminated
  - All the Submissions of that Participant or members of that Participant’s Team may be disqualified
3. The right to terminate any account and disqualify any Submission remains with the Hackathon Organizer.
4. Participation in hackathons is subject to local laws and regulations. You are solely responsible for the following:
  - Checking and analyzing laws and regulations that are applicable to you before participating in the Hackathon. This allows you to verify that your participation and any receipt of awards is legal according to the laws and regulations of your home jurisdiction. This Hackathon is void in any jurisdiction where it is prohibited by law.
  - All taxes and reports you may be subject to that relate to awards or receipts that you may receive as a part of the Hackathon.
  - Adhering to your employer’s policies of participating in hackathons. The Hackathon Organizer is not liable or responsible for any hackathon-related disputes that may occur between your employer and you as a result of your participation in the Hackathon. Any such disputes may lead to the termination of your account and disqualification of your submissions.
5. Each Participant is solely responsible for the following during the Hackathon:
  - Providing their own working computer and Internet connection as required to access the Hackathon Website, develop a prototype, and upload Submissions during the Hackathon from the Participant’s location
  - Fees associated with services such as availability of telephones, data and resources, hosts etc. during the Hackathon
  - All other costs incurred by you or on your behalf while participating in the Hackathon
6. By making a Submission, you represent and warrant that:
  - All the information entered by you on the Hackathon Platform is true and complete to the best of your knowledge
  - You have the full right and authority to make a submission for yourself or on behalf of the Team members that you have specified in the submission
  - You have granted an unrestricted licence to HackerEarth and the Hackathon Organizer to verify and evaluate your Submission
7. You also declare and represent that your Submission:
  - Represents your original work or is used by the permission of a specific person. If you have used another participant’s Submission with their permission, then you must give them credit for their work
  - Does not:
    1. Violate or infringe upon the patent rights (registered and pending), industrial design rights, copyrights, trademarks, privacy rights, publicity rights, intellectual rights, any other Intellectual Property rights, and any other rights of any person or entity and does not violate any applicable law, statute, ordinance, rule, or regulation
    2. Constitute use of any third party’s confidential/non-public information
    3. Contain malicious code, potentially harmful programs such as viruses, time bombs, cancelbots, worms, trojan horses, etc.
    4. Contain any self-help code or other disabling code
    5. Trigger any reports or royalty obligations to any third party
    6. Contain previously published projects and prizes or awards that were won for the same

If any of these obligations or warranties are violated by a Participant or any member of a Team, then it may result in the disqualification of the corresponding Submission.

Limitation of Liability: By participating in the Hackathon, each Participant agrees to release, indemnify, and hold harmless HackerEarth and the Hackathon Organizer, their respective affiliates, subsidiaries, advertising and promotions agencies, as applicable, and each of their respective agents, representatives, officers, directors, shareholders, and employees from and against any injuries, losses, damages, claims, actions, and any liability of any kind resulting from or arising out of your participation in or association with the Hackathon. Additionally:
1. You agree that the Hackathon Organizer is not responsible for any miscommunication that may occur during the Hackathon because of:
  - Technical failures related to computers, telephones, or cables
  - Unavailability of network or server connections
  - Technical failures due to the hardware issues, software issues, or viruses
  - Incomplete, late, or misdirected submissions
2. The Hackathon Organizer reserves the rights to cancel, modify, or suspend the Hackathon due to any of the following:
  - Computer viruses
  - Bugs
  - Any technical difficulties that are beyond the control of the Hackathon Organizer
  - Technical difficulties that can affect the administration, security, or execution of the Hackathon
3. A Submission may not be eligible to win a prize if it is affected by/falls under the following criteria:
  - Late, lost, stolen, damaged, distorted, incomplete, incorrect, or misdirected submissions and communication
  - Errors, omissions, interruptions, deletions, defects, or delays in operations or during transmission of information irrespective of whether these difficulties have occurred because of technical failures or malfunctions of computer hardware, software, communication devices, or transmission lines
  - Data corruption, theft, loss, destruction, and alteration of submission details
  - Unauthorized access to submissions
  - Undelivered electronic communication or emails because of any active or passive filters applied or insufficient space in the email account to which the email was sent
  - Any damage to a computer system during participation or while accessing or downloading information
4. Reservation of Rights: The Hackathon Organizer reserves the right to
  1. Modify the start date and end date of the Hackathon
  2. Add or remove additional deadlines related to the Hackathon
  3. Add to or modify the terms and conditions applicable to the Hackathon
  4. Modify or add data to the Hackathon website
  5. Cancel or terminate the Hackathon
  6. Not select any Submission as a Winning Idea
5. All material changes to timelines and/or Hackathon Rules will be communicated by updating the Hackathon Website and sending out an email notification. However, if you do not receive an email notification for reasons outside of the control of the HackerEarth and the Hackathon Organizer (like incorrect email address, issues with your ISP, email going to the Spam folder, etc.), HackerEarth and the Hackathon Organizer are not responsible for the same or any claims arising therefrom and each Participant agrees to waive any such claim.

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