Radio - EY GDS Hackathon

PARTICIPATION RULES

1. Introduction

These are the official rules for RADIO - EY GDS Hackathon (“Hackathon”) being conducted by HackerEarth Technologies Private Limited (‘HackerEarth’) on behalf of EYGBS (India) LLP (also “EY GDS” or “Hackathon Organizer”). Your participation in the Hackathon shall constitute your acceptance of these rules and by accepting these rules, you are entering into a binding agreement with EYGBS (India) LLP. This Hackathon is sponsored by EYGBS (India) LLP, hereby known as ‘Hackathon Organizer’, and hosted by HackerEarth Technologies Private Limited. In addition to these rules, you must read and provide your consent to HackerEarth’s Terms of Service and Privacy Policy.

2. Definitions

1. Name of the Hackathon: RADIO - EY GDS Hackathon 
2. Hackathon Organizer: EY GDS
3. Hackathon website: https://www.hackerearth.com/challenges/hackathon/ey-radio-hackathon/
4. Maximum Team size: This is the maximum number of participants that can be part of a Team
5. Participant: Each individual who has registered for the Hackathon including each member of every Team that is formed for the Hackathon
6. Privacy Policy: Legal document that describes how HackerEarth gathers and manages your data
7. Submission: Solutions that you submit for the problem statement of the Hackathon
8. Team: Group of participants who will participate collectively in the Hackathon
9. Terms of Service: Rules that you must follow while using HackerEarth’s services
10. www.hackerearth.com: HackerEarth’s platform on which you must sign up to be able to participate in the Hackathon
11. Virtual Grand Finale: 2 days selected by the Hackathon Organizer, where a few invited participants, hereby known as Shortlisted Finalists, present their final solutions to the Hackathon Organizer
12. Shortlisted Finalist/s: Each individual or team of individuals invited to present their solution to the Hackathon Organizer during the Virtual Grand Finale

3. Eligibility

This Hackathon is open to all individuals above the age of 18 (eighteen) years at the time of registration. Employees of HackerEarth Inc. and their respective affiliates, subsidiaries, contractors, interns, agents, judges, and advertising and promotion agencies shall not participate in this Hackathon.

4. Dates and Deadlines

The Hackathon will be active during the dates/period mentioned on the Hackathon website. Hackathon deadlines are subject to change and additional deadlines may be introduced during the Hackathon. Any additional or altered deadlines not already described in these rules will be updated on the Hackathon website for the participant’s information and the participant will be bound by such changes. 

The participant shall monitor the Hackathon website regularly to get information about new or updated deadlines. Neither HackerEarth nor the Hackathon Organizer is responsible for any participant's failure to do so.

5. One account only

Each registered individual or member of a Team is referred to as a participant. Participants may only participate using a single, unique HackerEarth account registered at http://www.hackerearth.com. Participating in the Hackathon using more than one HackerEarth account per individual participant is a breach of these rules and the Hackathon Organizer reserves the right to disqualify any participant or Team including that participant who has breached these rules.

6. Data Collection

HackerEarth will collect your personal information as specified by the Hackathon Organizer. This data includes but is not limited to the following:

• Email address
• Display name
• User profile URL
• Information contained in your user profile
• Any other information collected during registration for the hackathon
• Number of submissions to the Hackathon Organizer including any personally identifiable information that the submissions may contain.

7. Teams

A participant may either participate in his individual capacity or collaborate with more than one participant to form a Team. Each Team member must be a single individual with a single, active HackerEarth account. Each Team member must register individually for the Hackathon before joining a Team. Teams may not exceed the maximum Team size specified by the Hackathon Organizer.

8. Team Size

For the purpose of this Hackathon, the Hackathon Organizer have determined that the maximum participants in a Team shall be limited to 3 (three) participants. If a Team is found to consist of more than 3 (three) participants, it shall be disqualified by the Hackathon Organizer. 

9. Submissions and Grand Finale

As part of the Hackathon, participants are required to submit their material in the platform made available for this purpose. Submissions may include ideas, prototypes, applications, or any other format that is specified on the Hackathon website by the Hackathon Organizer. All submissions that you make must be original and unique. All submissions must be made on or before the timeline and must meet all guidelines, prescribed for this purpose. If the Hackathon is conducted in multiple phases, then relevant submissions must be made on or before the end of each phase in the format prescribed on the Hackathon website. All shortlisted finalists must be present on the day of the Virtual Grand Finale event. The finale event will be during weekdays and 4-5 hours across 2 days.

10. Ethics and Code of Conduct

Participating in a Hackathon using multiple HackerEarth accounts is a violation of Hackathon rules and may result in the Team and/or the participant/s concerned to be disqualified by the Hackathon Organizer. On disqualification, the participant’s/s’ access to HackerEarth Community shall be terminated, for an indefinite term. Using any unfair means (eg. having someone else log in using your credentials and submitting a project on your behalf) during the Hackathon will result in your disqualification from the Hackathon and any other Hackathons that may be affected by your actions. You are not allowed to share your submission, code and data with anybody who does not belong to your Team.

11. Data & Resources

The word 'data and resources' refers to the following: data, datasets, or any other resource that is provided to the participants to use during the Hackathon. Data and resources may include a prototype, executable code, or a sandbox instance. This will be provided to the participants either by HackerEarth or by the Hackathon Organizer.

12. Rules for using data and resources

Participant shall use data and resources only as defined by the Hackathon Organizer and published as part of the Hackathon rules. Data and resources shall be used solely for the purpose of the Hackathon and for the duration of the Hackathon only. The participant shall employ one or more of the following; 

• Access; read; learn; analyse; modify the data and resources provided only on the platform. 
• Create submissions; prototypes; models. 
• Discuss the data and resources on the Hackathon website in discussion forum.

Participants are prohibited from the following:

• Copy, store, or archive the data and resources. 
• Use the data and resources for any purpose other than participating in the Hackathon.
• Repackaging and selling the data and resources.
• Downloading the data and resources in bulk.
• Exploiting the data and resources in a manner that is unethical and is against the spirit of Hackathons. 

Participant agrees that, participating in the Hackathon does not grant him/her, the license (expressly, by implication, estoppel, or otherwise) or any right of ownership to the data and resources. The participant shall engage suitable measures to prevent unauthorised persons from gaining access, transmitting, duplicating, publishing and distributing the data and resources. 

Participant also agrees to notify HackerEarth in the event of any possible unauthorized transmission or access to the data and resources; agree to work with HackerEarth and/or the Hackathon Organizer to remedy any unauthorized transmission.

13. Information sharing

Sharing information privately: Participant may not share any information that is developed using the data and resources provided for the Hackathon, privately. This includes source code, presentations, documents etc. Sharing any such information privately is a breach of this Hackathon rules and will result in disqualification.

14. Open-source code

Your submission will not be eligible for a prize if it is developed using code that contains open-source code or is based on software that has an open-source license. This does not apply to code that:

• Is part of an open-source initiative approved license. For more information, see http://opensource.org/ ; or 
• Has an open-source license that allows it to be used for commercial use

15. Intellectual Property Rights

As a participant, you understand and acknowledge that the main objective of Hackathon is to crowd-source ideas and solutions to an impending problem statement. By agreeing to participate in this Hackathon, the participant agrees to subject his/her submission to evaluation by the Hackathon Organizer and/or HackerEarth, which evaluation shall be based on certain pre-defined criteria. 

Should a submission fulfill all pre-defined criteria, such a submission will be determined as the winning submission (and hereinafter referred to as the ‘Winning Idea’, only for the sake of convenience) and the participating team or individual who submitted the ‘Winning Idea’ will be rewarded as per the terms of this Hackathon. The participant/s responsible for the ‘Winning Idea’ submission shall be declared ‘Winner’ or ‘Winners’ of the Hackathon. The question as to whether a submission fulfills all pre-defined criteria shall be decided solely by the Hackathon Organizer and such decision shall be final and binding on the participant/s.

The participant/s agree that the determination of an idea / submission as a ‘Winning Idea’ and the declaration of cash reward aforementioned shall constitute a binding contract with valid acceptance and valid consideration. The participant/s agree that all rights, title and interest vested in any submission (including the ‘Winning Idea’) and all material forming part of the submissions for the Hackathon and the ‘Winning Idea’ shall stand assigned to the Hackathon Organizer, with the exception of such part of the submission that constitutes open source code.

The participant / participating Team hereby represents to Hackathon Organizer that no part of the submissions made by the participant / Team (including in relation to the ‘Winning Idea’) consists of any third party asset (whether intellectual property right or trade secret) and that the same is free from any from encumbrances, restrictions and does not necessitate obtaining a license, consent or approval from any person or body corporate. 

The participant also represents that his/her participation in this Hackathon is outside his/her working hours, that his/her submission has been created outside his/her working hours, and that he/she is not bound by any contract or agreement which transfers the right in the submissions to his/her employer or any other person/entity.

The shortlisted finalist/s reiterates that the Intellectual Property (IP) subsisting in, generated or resulting from the submissions, including the ‘Winning Idea’ and all rights in connection with the Intellectual Property created shall stand transferred or assigned by way of present and future copyright to the benefit of EY GDS for further commercial or non-commercial exploitation.

The shortlisted finalist/s agrees to provide such assistance as may be called upon by the Hackathon Organizer for the purpose of fully and effectively transferring and / or assigning any intellectual property rights that vests in the submissions, including in the ‘Winning Idea’ or any other part of the submissions in favor of the Hackathon Organizer, as and when called upon by the Hackathon Organizer. Such assistance shall include but not be limited to the execution/signing of any documents/applications/petitions/appeals/affidavits/counters and or such other document as may be reasonably requisitioned by the Hackathon Organizer, and/or any personal appearance/s before any authority concerned and/or making any statement constituting deposition in evidence in any proceeding. The Hackathon Organizer agrees to bear all reasonable expenses in connection with such assistance that may be required from the shortlisted finalist/s.  Furthermore, the shortlisted finalist/s agrees to provide a Power of Attorney for the aforementioned purposes in favor of the Hackathon Organizer as and when so called upon by the Hackathon Organizer.

Further, the shortlisted finalist/s hereby agree that the ideas shall not be submitted to any third party unless and until EY GDS has expressly declined to exploit the said rights and reassign intellectual property rights to the relevant shortlisted finalist/s. 

16. Prizes

The participant will become eligible for any and all prizes only upon being invited to the Virtual Grand Finale in the capacity of a Shortlisted Finalist.  Without meeting this criterion, Hackathon Organizer is not liable to compensate any Participant for his/her contribution towards the hackathon. The winners of this Hackathon (from HackerEarth community) shall be rewarded as follows: 

The cash prize will be disbursed to the participant’s bank account provided to Hackathon Organizer for this purpose. All prize money mentioned above will be subject to applicable rate of tax to be deducted at source and any withholding taxes.

Note: HackerEarth or its employees shall communicate with the winners directly and obtain necessary information to facilitate the disbursement of prize money. If you participate in the Hackathon as part of a Team and win, then the prizes are cumulatively awarded to each participant of the Team . In the case of the cash prize, the total amount is distributed equally among all the participants constituting the Team. 

17. Winner’s obligations

As a winner, you are obligated to be in adherence of the published Hackathon rules failing which the Hackathon organizer reserves the right to disqualify your submission. The Hackathon Organizer may also ask you to fix all issues that are identified in your submission including but not limited to resolution of any licensing conflicts, fulfillment of all requirements for relevant software licenses, and removal of anything that violates software restrictions and such obligations shall survive the completion of the Hackathon.

The winner shall make the final submission in accordance with the submission guidelines of the Hackathon Organizer. When you accept a prize, you agree to use of your name, address, likeness, and/or prize information by HackerEarth and the Hackathon Organizer for promotional purposes through any medium without any additional compensation.

18. Disqualification

Where a winning participant or Team is disqualified, the prize shall be awarded to a qualifying participant or Team in any of the following cases: 

• The required documentation are not submitted within 14 (fourteen) days of receipt of any request to provide documentation;
• Prize notification letter/email or prize is returned because it cannot be delivered;
• Potential winner or a Team member of the winning team is disqualified for any reason. 

19. Warranties and obligations

You must adhere to the following Terms and Conditions when you are registering for the Hackathon:

• Your account details must be complete and accurate.
• If any information given by your Team members or you during registration is incomplete or inaccurate, then:

• Your registration may be rejected or terminated.
• All the submissions added by your Team members or you will be disqualified.
• The rights to terminate your account and disqualify your submissions remain with the Hackathon Organizer which shall solely be its discretion.

• Participation in Hackathons is subject to local laws and regulations. You are solely responsible for compliance with laws and regulations that are applicable to you before participating in the Hackathon. This allows you to verify that your participation and any receipt of awards is legal according to the laws and regulations, applicable to you.

• Adhering to your employer’s policies of participating in Hackathons: The Hackathon organizer can deny the liability or responsibility of any Hackathon-related disputes that may occur between your employer and you. These disputes may lead to the termination of your account and disqualification of your submissions.

• Each participant is solely responsible for all the equipment that is used during the Hackathon. This responsibility includes but is not limited to the following:

• Working computer and Internet connection required to access the Hackathon website, develop a prototype, and upload submissions
• Fees associated with services such as availability of telephones, data and resources, hosts etc
• All costs incurred by you or on your behalf while participating in the Hackathon

• While adding a submission, you represent and warrant that:

• All the information entered by you on the platform is true and complete to the best of your knowledge
• You have the right and authority to add a submission for yourself or on the behalf of the persons and entities that you have specified in the submission
• You have granted an unrestricted license to the Hackathon Organizer and to HackerEarth to verify and evaluate your submission

• You also declare and represent that your submission:

• Represents your original work and does not:

• Violate or infringe upon the patent rights (registered and pending), industrial design rights, copyrights, trademarks, privacy rights, publicity rights, intellectual rights, or other intellectual property rights or any other rights of any person or entity
• Constitute use of any third party’s confidential / non-public information
• Contain malicious code, potentially harmful programs such as viruses, time bombs, cancelbots, worms, trojan horses etc.
• Contain any self-help code or other disabling code
• Violate any applicable law, statute, ordinance, rule, or regulation
• Trigger any reports or royalty obligation to any third party
• Contain previously published and won prizes or awards

If any of these warranties are violated by your Team members or you, then it may result in the disqualification of the corresponding submission.

20. Limitation of liability

By participating in the Hackathon, each participant agrees to release, indemnify, and hold harmless HackerEarth and the Hackathon Organizer, their respective affiliates, subsidiaries, advertising and promotions agencies, as applicable, and each of their respective agents, representatives, officers, directors, shareholders, and employees from and against any injuries, losses, damages, claims, actions and any liability of any kind resulting from or arising out of your participation in or association with the Hackathon.

• You agree that the Hackathon Organizer is not responsible for any miscommunication that may occur during the Hackathon because of:

• Technical failures related to computers, telephones, and cables
• Unavailability of network or server connections
• Technical failures due to the hardware issues, software issues, or viruses
• Incomplete, late, or misdirected submissions

• The Hackathon Organizer reserves the right to cancel, modify, or suspend the Hackathon due to any of the following:

• Computer viruses
• Bugs
• Any technical difficulties that are beyond the control of the Hackathon Organizer
• Technical difficulties that can affect the administration, security, or execution of the Hackathon

• The winners of the Hackathon are determined from the submissions that are not affected by these difficulties, if any, in its sole discretion. HackerEarth and the Hackathon Organizer are not responsible for the following:

• Late, lost, stolen, damaged, distorted, incomplete, incorrect, or misdirected submissions and communication
• Errors, omissions, interruptions, deletions, defects, or delays in operations or during transmission of information irrespective of whether these difficulties have occurred because of technical failures or malfunctions of computer hardware, software, communication devices, or transmission lines
• Data corruption, theft, loss, destruction, and alteration of submission details
• Unauthorized access to submissions
• Undelivered electronic communication or emails because of any active or passive filters applied or insufficient space in the email account to which the email was sent
• Any damage to a computer system during participation or while accessing or downloading information

21. Reservation of rights

• The Hackathon Organizer reserves the right to modify the start date and end date of the Hackathon; add or remove additional deadlines related to the Hackathon and such changes are communicated through the Hackathon website only, as aforementioned; 

• All material changes to timelines and/or Hackathon rules will be communicated by updating the Hackathon website and sending out an email notification. However, if you do not receive an email notification for reasons outside our control (like incorrect email address, issues with your ISP, email going to spam folder, etc.), the Hackathon Organizer and HackerEarth are not responsible for the same or any claims arising therefrom, and the participants agree to waive any such claim.